A rights register in Notisum can contain an unlimited number of documents and up to eight custom columns where you can have text and links to your internal process documents. You can also add other mandatory requirements that you have agreed to meet. It`s easy to group and sort your documents in Notisum, so even a large and comprehensive environmental registry is easy to manage. Jonathan Brun Hello everyone. Thank you for joining us today and thank you, Kim, for that great introduction. Today`s webinar, as Kim mentioned, is about creating and managing a fantastic ISO 14001 legal registry. We`ll go over some examples of legal registries we`ve seen over the years, some do`s and don`ts, and lessons. And we`ll be leaving plenty of time for everyone`s questions to make this webinar as useful as possible for all the different EHS managers, coordinators, and people responsible for EHS who are on the phone today. We`ve had over 200 registrations for this webinar, so it`s really a topic of interest to many people around the world, and we hope to share some tips you can implement in your organizations.
Each week, an email is sent to the administrators summarizing all changes to the documents in your legal records. These changes are clearly visible in the legal registry when you log in to your account. Notisum`s comment on a change allows you to quickly determine if and how you are affected. Based on our example of a legal registry for the environment to begin with. Do you have your own list of laws that are not updated? Just compare it to our default list to see if you missed anything. Now, some additional elements that we certainly see in the legal registers, but which are certainly not common to all and that even and this applies even to ISO 14001 legal registries. But these are elements that we think are quite good. There are positives and negatives about everyone, including in your legal registry. The first is a summary of the requirement. So, a summary of the requirement is usually one to four sentences and it is a summary of the regulatory requirement or, if it is something else, a voluntary requirement that you have implemented in your organization.
This is a summary of the requirement that is not specific to your organization. So we are talking about describing exactly what the Air Emissions Regulations are trying to accomplish in the jurisdiction in which you operate. But it`s not about how it applies to your organization. A general summary of the requirements. Some organizations will divide laws or regulations, codes or by-laws into specific sections or sections of this document that they believe apply to them. This has the advantage of being able to trace exactly where the information contained in the legal document comes from. But the downside is that governments often change sections, add sections, delete sections, and so managing the accuracy of your sections and article references in your legal registry is, I would say, one of the biggest time consuming we see on many of our client sites. It is therefore only a kind of comment of the buyer „beware”.
But some companies certainly do. And we`ve seen some legal registries break it down into scary details about which sections apply exactly to them, and it looks good on day one. And we`ll talk about that in a moment. But it costs a lot of resources in the long run. Jonathan: Yes. That is actually a very good point. I really didn`t talk about it. We see it more and more, for whatever reason, we see it more in Europe and even Asia than in North America. In Europe, it is very important to be able to prove that you have assessed your organization against the environmental requirements or obligations of a particular jurisdiction, and that you can prove it for those in which you have classified it as not applicable. And many of our European customers will ask about the functionality that we have in our system, but you can also do it with pen and paper to be able to show that we looked at this law, we thought it was not applicable to us because we don`t have operations to do it, We have no operations. to do so and document it. In Europe, this is really a big problem.
I am not sure exactly why this is the case in Europe, but they tend to be stricter on this front. In North America, they seem to be in general, and it`s not a statement to say that this is always the case, but in general, they seem lucky to have just this list of compliance obligations that you know you have, and not necessarily have to prove everything you`ve measured. But if you`re creating a registry for the first time, I guess it doesn`t hurt to keep that documentation. And again, it`s probably also useful for moving on to new employees or moving on to new employees so you can say, „Look, we evaluated against this kind of thing, we didn`t think it was good for us, and here`s the documentation.” For more information about this presentation, legal records or other topics, please contact us at info@nimonik.com. You can sign up for a free trial of Nimonik`s simple solution today! And in the last point, which we have already talked about a lot, it is. Is this document easily transferable to new employees? So you bring in a new coordinator, you bring in a new manager. Can they take your legal registry and say, „Oh, okay, I understand what the plant is going through. I understand which parts of the plant must meet which obligations and how those obligations apply to them. I mean, it`s not an easy thing.
Don`t get me wrong. I`m not saying it`s easy, but that should be your end goal. You should have a document, either online or with pen and paper or Word or Excel.